Jefferson Station Terryville1
(Draft as of
October 8, 2015)
ARTICLE I – NAME OF ASSOCIATION
organization shall be known as the Port Jefferson Terryville Civic Association,
ARTICLE II – MISSION2 ,
PURPOSE AND MEMBERSHIP OF ORGANIZATION
Section I – Mission
of the Association shall be to preserve and protect3 the community and to offer a unified voice while
working together to enhance the quality4 of life in Port Jefferson Station-Terryville area.
Section II – Purpose 5
To cultivate and promote cooperation
among its members and members of other organizations in the community, as well
as to contribute to the growth of civic pride and involvement in the community.
To furnish and disseminate knowledge
and information concerning community activities to its members and the general
To do any and all things which shall
be lawful and appropriate6 .
In the event the organization
dissolves or terminates; after paying any outstanding liabilities, all remaining
assets will be distributed exclusively for one or more of the purposes set
forth in Section 1116 (a) (4) of the New York State Law.
The Port Jefferson Station Terryville
Civic Association shall be non-profit and non-political in nature.
In order to ensure non-political
goals of the Association, any member of the Executive Board shall not run
(officially accept an offer to run for an elective post) nor hold any partisan
elective or appointed positions7 at any level of government.
Section III – Membership 8
An individual who has reached the age
of eighteen years of age and resides in Port Jefferson Terryville 11776 zip
code and or resides in said Union Free School District No. 3 shall be eligible
Member in Good Standing. An individual shall be determined to be a
member in good standing if such a member has attended at least 3 monthly
meetings within the previous 12 months and membership dues are current.
ARTICLE III – TERRITORIAL BOUNDARIES
OF THE ORGANIZATION
territorial limits of the Association shall be confined to the 11776 zip code
and Union Free School district No. 3, Port Jefferson Station Terryville, Town
of Brookhaven, County of Suffolk, New York.
ARTICLE IV – ELIGIBILITY OF
MEMBERSHIP TO ORGANIZATION
JOINING – Any resident spouse or
offspring of same over 18 years of age and residing in the household, situated
within said 11776 zip code and or Union Free School District No. 3.
JUNIOR NON-VOTING MEMBERSHIP – any
offspring 16-18 years of age, residing in the household of a resident who could
qualify as a voting member of the Civic Association. Junior members may be appointed by the
President to serve on any and all committees. Junior members may not vote or hold office.
Any officer or director who resigns
from office may not be nominated for, nor hold, any office for one (1) year
from the date of said resignation.
Any officer who has been removed
(impeached for just cause)9 from office upon the vote of three quarters (3/4) of the present members in
good standing may not be nominated for, nor hold, any office, elected or
appointed, within this organization.
Any member who publicly resigns shall
not be eligible to rejoin for one (1) year from date of resignation.
ARTICLE V – OFFICERS OF THE
The elected officers of the
Association shall be: President, Vice President, Recording Secretary,
Corresponding Secretary and Treasurer.
10 The appointed officers of the Association shall be: The Parliamentarian,
Historian and Sergeant-at-Arms.
No elected officer shall chair more than
one committee without the consent of the President.
No person shall hold more than two
elective offices at one time.
Leave of Absence11 – Any officer may request a leave of absence from
his/her position for the following reasons:
Medical/health of officer or family
Death of family member
Job Related Issues
Conflict of interest
Leave must be approved by the Executive Committee and/or ¾ of
present in good standing. Time of leave
can be up to 3 months and can be reviewed if more time is needed.
Leave of Absence 12 – Any officer who takes a leave of absence during
his/her term shall not attend any executive board meetings and have any voice
in deliberation or executive board decision making during his/her absence. During his/her absence said person cannot
independently represent the Civic Association in any capacity.
13 The term of office for any elected officer shall be two (2) years. Any duly elected officer may hold this office
for not more than two (2) consecutive terms, a total of four (4) years; and
once having served such, will be ineligible to hold this office for the next
two (2) consecutive years.
14 The outgoing President, upon completion of his term of office, shall
receive a plaque, the cost of which shall not exceed $50.00
Corrected the spelling of Terryville
Changed wording “Object” to Mission
Changed wording to read “to
preserve and protect”
Changed wording to read “to enhance
Changed Section II to be Purpose
Section II c – ended sentence at
appropriate. Eliminated the
reference to Charter.
Section II f – added the statement
officically accept an offer to run
for an elective post
nor hold any partisian elective or appointed
Section III – now becomes
Article IV d – added impeached for just cause
V b – separated from a
V e – added
V f - added
V g- term changed to 2 years and a total of 4 years. New
wording “any duly
g and h moved to this section from Article VII Term of Office